Contract #25-22-03 - City of Prosser - Interlocal Agreement - Systemic Safety Street Lighting Improvements
Interlocal cooperative agreement between Benton PUD and the City of Prosser, WA for a systemic safety street lighting improvements project replacing District-owned LED luminaires with City-supplied 42-watt LED luminaires on District power poles along principal arterial streets. The District performs removal, installation, and disposal at an estimated $387.84 per luminaire, with no more than 15 replacements per year and annual planning by February 15.
Categories
Important dates
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Published
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City Attorney and General Manager signed agreement
Howard Saxton (City Attorney) and Rick Dunn (General Manager) executed the agreement
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Mayor executed agreement
Mayor Gary Vegar signed; agreement effective upon execution by both parties
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Annual luminaire replacement plan due
Annually on or before February 15, the City and District agree on how many and which luminaires will be replaced that year
AI overview
Interlocal cooperative project agreement between Public Utility District No. 1 of Benton County (Benton PUD) and the City of Prosser, Washington, establishing the terms for a systemic safety street lighting improvements project. Under Contract No. 25-22-03, Benton PUD will replace its existing District-owned LED street light luminaires with City-supplied LED luminaires on District-owned power poles located on principal arterial streets in the City of Prosser. The agreement is authorized under RCW 39.34.030 and is administered by the City of Prosser, with the District providing qualified personnel, equipment, and warehouse storage for the replacement work.
The scope of work is defined by five specific tasks: (1) the District shall provide LED luminaire assemblies and store them at the District's warehouse; (2) removal of existing District LED security light luminaires; (3) removal of existing end-of-life LED street light luminaire assemblies; (4) installation of City-provided LED luminaires; and (5) disposal and removal of LED streetlights as needed. The work covers 42-watt LED light luminaires counted on District-owned power poles, and the City shall supply all material required for the street light luminaire replacement work. The District will also assist the City with metered light luminaires used as streetlights on District-owned power poles.
Each year, on or before February 15, the City and District must agree on how many and which luminaires will be replaced that year, provided that no more than 15 luminaires shall be replaced in any one year. The City shall provide traffic control for the work. The District shall invoice the City monthly for work under the agreement, with an estimated cost of $387.84 for each specific replacement, billed in accordance with the fee schedule attached as Exhibit B. Work other than the identified tasks, including maintenance and repairs, requires a separate agreement.
The agreement became effective upon execution by both parties, with signatures completed in April 2025, and remains in effect until the City Council accepts the project as complete, unless terminated earlier by either party without cause upon 30 days written notice. The agreement is governed by the laws of the State of Washington, with venue in Benton County Superior Court. The parties mutually indemnify each other for claims arising from sole negligence or intentional misconduct. The agreement may only be changed by written agreement executed by both parties, and it is intended to supplement the City of Prosser ordinances for completing the identified scope of work.
Resources & contact
Proposal Document
View proposal documentSolicitation number
25-22-03
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