Electrical Materials, Supplies and Equipment

The City of Pasadena Water and Power Department (PWP) seeks to establish a master supply agreement with a qualified vendor to provide electrical materials, supplies, and equipment for the municipally owned and operated utility serving over 65,000 customers. The agreement is designed to streamline procurement operations for the Power Delivery Business Unit by establishing a reliable, long-term partnership that eliminates the need for issuing individual purchase documents for small and repetitive purchases.

The successful vendor shall provide comprehensive restocking services, maintain inventory of high-volume items, stock specialty inventory items unique to PWP that cannot be sold to other customers, and conduct regular meetings with PWP warehouse operations personnel to discuss product and process improvement strategies. The PWP Transmission and Distribution (T&D) System requires a variety of parts and equipment, including utility poles, high and low voltage cables, transformers, switches, and dynamic protective devices for distribution lines operating at either 4,160 Volts (4kV) or 17,200 Volts (17kV).

Key dates include a Q&A deadline of September 5, 2024 at 18:00 and a proposal submission deadline of September 24, 2024 at 18:00. The procurement is structured as an Invitation to Bid (IFB) under the City of Pasadena's competitive bidding process, with evaluation criteria, insurance requirements, and HUD federal compliance provisions detailed in the full solicitation documents.

Bidders must submit required forms including declarations of non-collusion, unique entity ID verification from SAM, HUD federal compliance packages, and technical questionnaires. The agreement is intended to increase operational efficiency, reduce administrative costs, and establish a synergetic partnership with a preferred source of supply for PWP's ongoing electrical materials and equipment needs.