Proposal Alert
Expired RFP

Fair Oaks Substation Professional Design Services

The City of Pasadena seeks an engineering firm for final design, bid assistance, design-build bridging documents, and construction-phase engineering for the Fair Oaks Substation 17-kV conversion project. Phase One has a June 2029 in-service target; proposals are due August 27, 2026.

City of Pasadena Water & Power Department CA

Categories

Distribution planning Substation engineering/design Substation construction

Important dates

  • Published

  • Pre-proposal conference

  • Q&A deadline

  • Submission deadline

    Deadline passed

AI overview

The City of Pasadena Water and Power Department (PWP) is issuing this Request for Proposals (RFP) to select a qualified engineering firm to provide professional design services for the Fair Oaks Substation Project. The project is driven by equipment obsolescence and the need to support PWP's ongoing 4-kV to 17-kV conversion program. The selected firm will design a new substation that provides 17-kV distribution capacity to replace the existing Fair Oaks 4-kV units by converting their loads to 17-kV. The project will be completed in two phases, with a desired in-service date for Phase One of June 2029.

The scope of work includes final design, bid assistance, design-build bridging documents, and engineering services during construction. The RFP is administered under a competitive selection process per PMC 4.08.047. Key dates include a pre-proposal conference on August 3, 2026 at 5:30 PM UTC, a Q&A deadline on August 14, 2026 at 10:00 PM UTC, and a proposal submission deadline of August 27, 2026 at 10:00 PM UTC.

The project is located in Pasadena, California. Proposers must comply with all City requirements, including insurance requirements, information technology requirements, and State of California prevailing wage requirements. Because the project may involve federal funding, proposers must also complete and submit federal contract provisions, including HUD requirements, FEMA terms and conditions, disclosure of lobbying activities, and federal required certifications. A unique entity ID (SAM) registration is required.

Proposals will be evaluated based on criteria detailed in the Evaluation Criteria section of the RFP. The contract is expected to be a Master Services Contract, and an Exclusive Negotiation Agreement template is provided. Required submittals include numerous forms such as the disqualification disclosure, conflict of interest, designated representatives, DoIT technical questionnaire, taxpayer protection amendment disclosure, and relevant experience form. Interested firms should carefully review all attachments and submit their proposal through the procurement portal by the stated deadline.

Resources & contact

Proposal Document

View proposal document

Solicitation number

2026-RFP-0359

Contact

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