Generator Maintenance and Repair Services

The City of San Ramon is soliciting proposals from qualified service providers to furnish comprehensive generator maintenance and repair services for city-owned and operated facilities. The scope of work includes quarterly and annual preventive maintenance inspections, load bank testing, and both scheduled and emergency repairs for multiple generators located at various municipal facilities including City Hall, Public Safety Complex, Dougherty Valley Service Center, and San Ramon Service Center. Services must comply with current manufacturer recommendations, National Fire Protection Association (NFPA) standards including NFPA 70 and NFPA 110, and all applicable federal, state, and local safety requirements.

Quarterly maintenance encompasses visual inspections of all generator components including air induction and exhaust systems, cooling systems, fuel systems, ignition systems, lube oil systems, engine starting systems, monitors and safety controls, AC power units, mechanical components, control panels, transfer switches, and operational testing with a minimum 20-minute runtime. Annual maintenance includes additional tasks such as cooling system pressure testing, fuel filter changes, crankcase oil and filter changes, and load bank testing with specific load percentages and recording intervals. The contractor must maintain detailed service records and provide them to the city after each service visit in an approved format.

The initial contract term is one year beginning July 1, 2026, with the city holding the option to renew for up to four additional one-year terms. The contractor must be available for on-call emergency response services and shall provide qualified staff with maximum response time specifications for emergency requests. All work must minimize disruption to city operations and comply with prevailing wage requirements under California Labor Code.