HVAC Maintenance/Repair Contract for all TRWD Pump Stations
TRWD seeks a district-wide HVAC maintenance and repair contract for all pump station facilities. The RFP covers preventative maintenance, emergency repairs, and compliance with OEM and EPA standards across multiple locations in the Fort Worth area. Proposals are due July 20, 2026.
Categories
Important dates
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Published
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Pre-proposal conference
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Questions due
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Submission deadline
Deadline passed
AI overview
The Tarrant Regional Water District (TRWD) is seeking a district-wide maintenance contract for the service and preventative maintenance of HVAC units at the District's Pump Station Facilities. The scope of work covers all necessary labor, materials, and equipment to perform scheduled preventive maintenance, unscheduled repairs, and emergency service for heating, ventilation, and air conditioning systems across multiple pump station locations. All work must be performed according to the original equipment manufacturer's (OEM) recommendations and comply with all applicable Environmental Protection Agency (EPA) regulations, including refrigerant handling and disposal requirements.
The contract is structured as a term agreement with pricing submitted via a detailed bid form (Attachment C). Vendors are required to review the complete list of locations and equipment (Attachment A) and provide unit prices for various HVAC service categories. The successful offeror will be responsible for maintaining system reliability, energy efficiency, and indoor air quality at all District pump stations. The initial contract term is not specified in the summary but is expected to be a multi-year arrangement.
Key dates for this solicitation include a pre-proposal conference scheduled for July 13, 2026 at 1:00 PM Central Time, the deadline for submitting written questions on July 17, 2026 at 10:00 PM Central Time, and the final proposal submission deadline on July 20, 2026 at 7:00 PM Central Time. All proposals must be submitted through the OpenGov procurement portal. Attachments include the locations and equipment list, the HVAC bid form, and a vendor experience and qualifications form that must be completed and submitted with the proposal.
Offerors should be licensed and experienced HVAC contractors with proven capability to service commercial and industrial HVAC systems at multiple geographically dispersed sites. Evaluation criteria are detailed in the full RFP but typically include technical approach, past performance, qualifications of key personnel, and pricing. The procurement contact is Rebecca Crosson (rebecca.crosson@trwd.com, 817-720-4479) and the technical contact is Derrick Dickerson (derrick.dickerson@trwd.com, 817-228-6562).
Resources & contact
Proposal Document
View proposal documentSolicitation number
26-130
Contact
- Rebecca Crosson
- rebecca.crosson@trwd.com
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