Inspection and Treatment of Distribution and Transmission Wood Poles

Lakeland Electric is soliciting bids for comprehensive inspection, treatment, and restoration services for its wood pole infrastructure. The utility operates approximately 58,600 wood poles and implements an eight-year inspection cycle. This contract covers the complete scope of work related to assessing pole conditions, applying appropriate treatments, and performing restoration work as needed to maintain the integrity and safety of Lakeland Electric's distribution and transmission pole assets.

The contract term is four years with options for two additional two-year renewal periods, plus a potential six-month extension to facilitate transition to a new agreement. Bidders must demonstrate comprehensive insurance coverage and comply with all safety and occupational health requirements outlined in the specification documents. The bid package includes detailed specifications for pole inspection methodologies, treatment protocols, and restoration procedures, along with unit pricing definitions to standardize cost estimation across bidders.

Key dates for this procurement include a pre-proposal conference on April 7, 2025 at 6:00 PM ET, a questions and answers deadline of April 21, 2025 at 9:00 PM ET, and a final proposal submission deadline of April 28, 2025 at 8:00 PM ET. All bids must be submitted through the procurement portal with pricing provided according to the included pricing table and unit pricing definitions. Bidders are required to complete vendor questionnaires, provide safety evaluation documentation, and sign appropriate indemnification agreements.

Lakeland Electric will evaluate proposals based on compliance with specifications, pricing competitiveness, safety record, and contractor qualifications. The successful contractor must maintain proper licensing, insurance, and safety certifications throughout the contract period and participate in annual compliance audits.