Insulation and Heat Trace Services

The City of Austin is issuing this Request for Proposals (RFP) to secure qualified contractors to provide insulation and heat trace services for freeze protection systems at its power generation facilities. The scope of work includes inspecting, repairing, and installing heat tracing to maintain fully operational freeze protection, as well as removing and replacing insulation as necessary. The work will be performed at the Decker and SHEC (South Houston Energy Center) power plants, which are part of the City of Austin's electric utility infrastructure.

Key requirements include the ability to service power plant equipment, comply with the City's standard terms and conditions, and meet the specific work requirements outlined in the attached Decker Work Requirements and SHEC Work Requirements documents. Contractors must also submit a completed Price Proposal using the provided Excel template, along with the Offer and Certification form. The solicitation includes provisions for Small Minority Business Resources, with a dedicated contact for compliance questions.

Proposals are due no later than 2:00 PM Central Time on August 6, 2026. The solicitation was published on July 6, 2026, and all attachments are available for download from the City's procurement portal. Vendors must submit offers electronically through the City's eResponse system; paper or email submissions are not accepted. A subscription to the solicitation is recommended to receive any addenda or updates.

Evaluation criteria are detailed in the solicitation documents, including the Solicitation Instructions and Standard Terms and Conditions. The City will evaluate proposals based on factors such as technical approach, experience, pricing, and compliance with MWDBE goals. The contract is anticipated to cover maintenance and repair services for power plant equipment (commodity code 94173) and will require the contractor to work at active industrial facilities with appropriate safety and operational protocols.