Proposal Alert
Expired RFB

KEYS Bid 22-26 Specifications for Secondary Easement Pole Replacement Project

KEYS seeks a qualified distribution contractor to install ~151 ductile iron poles, remove rear-easement drops, and transfer service to new front-street facilities on a 13.8 kV system. Fixed price-per-pole bid, deadline Oct 23 2026, with KEYS furnishing poles and line materials. Work in Key West/Monroe County, FL; 2-4 crews, project completion by Dec 31 2028.

Keys Energy Services FL

Categories

Construction & Field Services Distribution line construction Pole inspection/replacement Service connections Overhead line construction

Important dates

  • Questions due

    Written questions to purchasing@keysenergy.com by noon

  • Submission deadline

    Deadline passed

  • Bid opening (virtual)

    Proposals opened and vendor names read publicly

  • Anticipated award

    KEYS anticipates awarding bid in December 2026

  • Project completion

    Substantial completion deadline; liquidated damages of $500/day thereafter

  • Contract end

    Base contract duration through this date

AI overview

Keys Energy Services (KEYS), a municipal electric utility serving the lower Florida Keys, is seeking proposals from qualified and experienced electrical distribution contractors for the installation of approximately 151 ductile iron distribution poles throughout its 13.8 kV distribution system. The project involves constructing new front-street primary facilities, removing customer service drops from rear easements, installing new secondary service drops, and transferring service drops to new facilities within front-street rights-of-way. Work will be performed on or near energized primary lines, and KEYS anticipates awarding the bid in December 2026 with project completion expected by December 31, 2028.

Proposals must be submitted electronically via VendorLink or DemandStar by 10:00 a.m. on Friday, October 23, 2026. Paper submittals are accepted via FedEx, UPS, or in-person delivery to the Bid Opening Committee at 6900 Front Street Extended, Key West, FL 33040. A bid bond or certified check for 5% of the total proposal amount is required. Questions must be submitted in writing to purchasing@keysenergy.com no later than Friday, October 9, 2026 at noon. The bid opening will be held virtually on October 23, 2026 at 10:00 a.m.

Pricing must be submitted on a fixed price-per-pole basis using the provided unit price spreadsheet, covering all labor, supervision, equipment, transportation, and overhead. KEYS will furnish the poles and all line materials. The contractor shall provide qualified crews (2-4 crews working simultaneously), a project manager, and all necessary equipment including bucket trucks, auger trucks, and safety/traffic control equipment. Key requirements include Florida MOT certification, compliance with APPA Safety Manual, daily safety tailgate meetings, 24-hour customer notification for service interruptions, and coordination with Florida's 811 one-call system.

Evaluation criteria include experience with similar projects, range and suitability of services, project management approach, pricing, and references. The contract duration runs from Utility Board execution through March 31, 2029, with liquidated damages of $500 per day for completion delays beyond December 31, 2028. A 5% retainage applies, and a 100% performance and payment bond is required within 10 days of award. The contractor must obtain all necessary licenses and permits, and all personnel must be legally authorized to work in the United States.

Resources & contact

Proposal Document

View proposal document

Solicitation number

22-26

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