LED Street and Safety Lighting Upgrades - Phase 2

The City of Pasadena Public Works Department is soliciting competitive bids for the procurement of LED luminaires as part of Phase 2 of its street and safety lighting upgrade program. This invitation for bid (IFB) seeks suppliers to provide LED lighting equipment to replace existing high-pressure sodium (HPS) fixtures throughout the city's street lighting infrastructure.

The procurement follows a standard Materials and Supplies competitive bidding process per PMC 4.08.045. Bidders are required to submit proposals that comply with all federal, state, and local requirements, including HUD compliance provisions, prevailing wage standards, and Section 3 employment requirements where applicable. The bid specifications document contains detailed technical equivalencies between HPS and LED fixtures, with reference materials including HPS to LED conversion charts and sample product specifications (Ripley LongLife R081221.8).

Key submission requirements include completed disclosure forms (non-collusion declaration, lobbying activities disclosure), proof of unique entity ID registration with SAM.gov, technical questionnaires completed by the Department of Information Technology, and insurance documentation. Bidders must provide pricing for the specified LED luminaires and demonstrate compliance with city purchasing standards and applicable federal regulations.

Important dates include a Q&A deadline of October 18, 2024, and a final proposal submission deadline of October 30, 2024 at 9:00 PM Pacific Time. The procurement contact is Antonio Watson (Project Manager) at awatson@cityofpasadena.net or (626) 744-8382, with technical questions directed to Elvin Jiang (Engineer) at ejiang@cityofpasadena.net or (626) 744-7103.