One 1.5 Ton Heavy Duty Truck

The City of Pasadena Water and Power Department is seeking sealed bids from qualified vendors to source and supply one 1.5 ton heavy duty truck with custom upfitting. The truck will be utilized by the Power Delivery division of the Water and Power Department for operational and maintenance activities.

Bidders must submit complete proposals that include pricing, specifications, delivery timelines, and warranty information. All bids must comply with the City of Pasadena's procurement standards and federal requirements. Vendors are required to provide detailed documentation of vehicle specifications, including the custom upfitting requirements as outlined in the provided truck drawing and technical specifications. The procurement process follows the Materials and Supplies Competitive Bidding procedures outlined in PMC 4.08.045.

Key dates for this solicitation include a Q&A deadline of March 19, 2026 at 9:00 PM and a proposal submission deadline of March 31, 2026 at 10:00 PM. Pre-proposal meetings are not scheduled. All submissions must be made electronically through the City's procurement portal. Bidders must also complete and submit all required federal certifications, HUD forms (Section 3 compliance), FEMA emergency terms and conditions, non-collusion declarations, and unique entity ID documentation (SAM).

The bid specifications include insurance requirements, information technology compliance requirements, and general city contract terms and conditions. Bidders should review all attachments including the truck drawing (Attachment A), federal required certifications (Attachment B), FEMA emergency terms (Attachment C), federal package documentation (Attachments M and I), HUD Section 3 package, lobbying activity disclosures, and the multi-year purchase order terms and conditions.