Preventive Maintenance Services for Photovoltaic Systems
The U.S. Consulate General Hyderabad seeks a contractor for semiannual preventive maintenance of its photovoltaic systems, including inverters, weather station, and controller. Proposals are due August 6, 2026, with a mandatory site visit on July 28. The contract is firm fixed-price for one base year plus four option years.
Categories
Important dates
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Published
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Deadline to contact for site visit entry
Contact kulkarnivr@state.gov to arrange entry to the building
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Site visit
At U.S. Consulate General Hyderabad, Nanakramguda, Financial district, Hyderabad
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Submission deadline
Deadline passed
AI overview
The U.S. Consulate General Hyderabad is issuing a Request for Quotation (RFQ) for a firm fixed-price purchase order to perform preventive maintenance services of the facility's photovoltaic systems. The contractor shall furnish all labor, material, equipment, and services required to maintain the solar PV arrays, inverters, weather station, controller, and monitoring systems. The contract will have a one-year base period from September 1, 2026 to August 31, 2027, with four one-year option periods extending through August 2031. The work is performed semiannually, with each visit involving a comprehensive checklist of maintenance activities.
The scope of work includes DC disconnect cleaning and inspection, inverter preventive maintenance per manufacturer guidelines, cleaning of air vents and filters, checking torque on wiring connections, verifying polarity of DC cables, and testing GFCI systems. The equipment covered includes inverters, a weather station, a RADIX RD121C controller, and a workstation. The contractor must also provide emergency assistance for photovoltaic failures within 24 hours of notification, priced at an hourly rate. A detailed report must be submitted to the Contracting Officer's Representative (COR) within five business days of each maintenance visit, and a performance test and output report within 30 days.
Key dates: the solicitation was issued on July 20, 2026. A site visit is scheduled for July 28, 2026 at 11:00 hours local time at the U.S. Consulate General Hyderabad, Nanakramguda, Financial District, Hyderabad. Offerors must contact kulkarnivr@state.gov by July 25, 2026 to arrange entry. Proposals are due by August 6, 2026 at 16:00 hours local time. Submission requires a completed SF-1449, pricing information, a strategic plan (Attachment 2-A), a list of clients over the past five years (Attachment 2-B), evidence of qualified personnel and equipment (Attachment 2-C), and a plan to obtain licenses and permits (Attachment 2-D). A copy of the GST certificate and proof of SAM registration are also required.
Evaluation will be based on best value to the U.S. Government, considering technical acceptability, past performance, and price. The government will determine responsibility by assessing financial resources, ability to meet performance periods, integrity, organization, experience, and equipment. The contractor must maintain general liability insurance with bodily injury and property damage coverage of INR 100,000 per occurrence and INR 1,000,000 cumulative. Invoicing is electronic via email to MissionIndiaPayments@state.gov with a copy to HYDInvoices@groups.state.gov. The contracting officer is Charles Specht; the COR is Prudhvi Chava (chavap@state.gov).
Resources & contact
Proposal Document
View proposal documentSolicitation number
PR15733540
Contact
- Charles L Specht
- SpechtCL@state.gov
- 917075992429
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