Request for Proposals (RFP) to Lease a Clean Power Alliance Mobile Education Unit Addendum No. 1

Clean Power Alliance of Southern California (CPA) is seeking proposals from qualified and experienced contractors to provide end-to-end design, operation, and maintenance of a mobile education unit. The mobile unit will serve as an experiential customer engagement platform featuring information about clean energy and electrification throughout CPA's two-county service area spanning Los Angeles and Ventura Counties.

The scope of work encompasses six primary tasks: (1) Concept and Design - developing 2-3 CPA-branded designs for interior and exterior with immersive experience concepts, ADA compliance, and multilingual accessibility for English, Spanish, and Chinese speakers; (2) Fabrication and Production - procuring or retrofitting a unit incorporating approved designs with completion targeted by June 30, 2026; (3) Technology and Content Development - creating interactive displays, videos, animations, AR/VR experiences, and content about clean energy benefits, electrification, and CPA programs by June 30, 2026; (4) Logistics and Operations - managing a calendar of year-round events with a minimum of four activations per month on average (increased in April), handling permits, vehicle maintenance, staff training, and safety compliance; (5) Reporting and Measurement - tracking attendance and engagement metrics, delivering monthly performance reports and annual project reports; (6) Optimization and Unit/Content Updates - conducting quarterly reviews and implementing content updates as needed.

The selected Proposer must demonstrate applicable qualifications and experience in designing and operating mobile units for experiential customer engagement, securing and managing experiential units, identifying and managing event calendars, creating interactive educational displays, procuring and training outreach staff, tracking analytics, and operating commercial vehicles. Experience with community choice aggregators or electric utilities is strongly preferred. The unit must be owned, insured, housed, maintained, and transported by the selected Proposer. CPA's anticipated budget for the Initial Term is $640,000, subject to change.

Key dates include: RFP release November 14, 2025; deadline for written questions November 19, 2025 at 3:00 p.m. Pacific Time; responses posted November 24, 2025; proposal deadline January 8, 2026 at 4:00 p.m. Pacific Time; evaluation period January 9-21, 2026; interviews if needed January 21-30, 2026; Notice of Intent to Award February 2, 2026; contract negotiations February 2-13, 2026; last day for protest notice February 17, 2026; final protest deadline February 20, 2026; anticipated Board approval March 5, 2026; and work commencement March 9, 2026. The Initial Term runs from March 9, 2026 through June 30, 2027, with options to renew for two successive one-year terms.