RFQ 3865

The Grand River Dam Authority (GRDA) has issued a Request for Quote (RFQ 3865) for the procurement of Gearbox U2, which is believed to be associated with a hydroelectric generating unit at one of GRDA's power generation facilities in Oklahoma. This solicitation is part of GRDA's ongoing maintenance and operational needs for its power generation assets. The scope of work involves the supply and delivery of a replacement gearbox for Unit 2, likely a critical component of a turbine-governor or other mechanical drive system. Bidders are expected to conform to the specifications and terms detailed in the accompanying bid packet, which includes technical requirements, delivery schedules, and contractual conditions.

Key dates include a question deadline and a bid deadline. Questions regarding the solicitation must be submitted by Wednesday, July 22, 2026, at 10:00 AM Central Standard Time (CST). All sealed bids or quotes are due by Friday, July 24, 2026, at 10:00 AM CST. The exact location for delivery or installation of the gearbox is not specified in the public notice, but the work is anticipated to be performed at a GRDA facility within the state of Oklahoma. The bid packet, available as a PDF download from the GRDA website, contains the full set of specifications, instructions to bidders, and any required submittal forms.

GRDA is a public power utility that owns and operates hydroelectric, gas, and other generation resources, as well as transmission and distribution infrastructure serving northeastern Oklahoma. This procurement supports the reliability and efficiency of GRDA's generating fleet. The solicitation number is RFQ 3865, also referenced as REF 3865. Interested vendors should review the complete bid packet carefully for details on bonding, insurance, warranty, acceptance criteria, and any prevailing wage or local preference requirements that may apply.

All submissions must be received by the stated deadline. Any proposal received after the deadline will not be considered. GRDA reserves the right to reject any or all quotes, waive informalities, and make the award in the best interest of the authority. This is a firm fixed-price procurement for a specific manufactured item or assembly. Prospective bidders should ensure they can meet the delivery timeline and technical specifications outlined in the bid packet.