Street Light Poles and Fixtures Restocking Multi-Year

The City of Pasadena Public Works Department is soliciting competitive bids to establish a multi-year purchase order for streetlight poles, LED fixtures, and related equipment for restocking purposes throughout the contract term. This is a materials and supplies procurement under competitive bidding procedures (PMC 4.08.045). The purchase order will be utilized on an as-needed basis during the contract period, allowing the city to procure streetlight components as required for maintenance and replacement activities across the city's public lighting infrastructure.

Key submission deadlines include a Question and Answer deadline of June 30, 2026 at 21:00 (UTC) and a final proposal submission deadline of July 7, 2026 at 21:00 (UTC). The solicitation was released on June 19, 2026, and posted the same day at 18:00 (UTC). Bidders must comply with all federal requirements including HUD compliance documentation (for projects less than or greater than $200,000), FEMA terms and conditions, federal contract provisions, and disclosure of lobbying activities. Additional requirements include certification forms, declaration of noncolusion, and a unique entity ID from SAM (System for Award Management).

Submissions must include completed bid specifications, proposal forms, a sample contract review, and all required attachments as outlined in the bidder's submittal checklist. Technical questionnaires and IT requirements documentation are required. All bids must be submitted through the established procurement portal. The city requires compliance with insurance requirements, general specifications, and city-specific contract terms. Successful bidders should expect to provide streetlight poles and LED fixtures that meet current electrical equipment manufacturing standards and applicable industry specifications.