Vineyard Surface Water Treatment Plant- HVAC Preventative Maintenance

Sacramento County Water Agency (SCWA) seeks qualified HVAC contractors to provide comprehensive preventative maintenance and as-needed services at the Vineyard Surface Water Treatment Plant located at 10151 Florin Road, Sacramento, CA 95827. The selected contractor will deliver a full-service maintenance program encompassing scheduled preventative maintenance, detailed inspections, performance testing, reporting, minor repairs, emergency response, and corrective services covering all HVAC systems and associated components identified in the equipment inventory.

Key scope elements include proactive maintenance to minimize downtime and extend equipment life, with emphasis on energy efficiency and occupant comfort at this critical water treatment facility. The contract term will begin June 1, 2026, and continue through May 31, 2027, with optional annual renewals available for up to four additional one-year terms extending through May 31, 2031. Renewal is contingent upon satisfactory performance, funding availability, and mutual agreement.

Important deadlines include a mandatory pre-bid site visit on April 29, 2026 at 9:00 AM at the project location; attendance and sign-in are required as failure to attend renders bids non-responsive. The Q&A deadline is May 8, 2026 at 9:00 PM, and proposal submissions are due May 22, 2026 at 9:00 PM. The contract is subject to all terms and conditions established by Sacramento County's Contract and Purchasing Services Division, including compliance with applicable laws, safety standards, and prevailing wage requirements.

Detailed equipment inventory and preventative maintenance tasking frequencies are provided in the referenced exhibits. Bidders must address all required insurance, environmental purchasing policies, web accessibility compliance, and prevailing wage obligations in their submissions.