Proposal Alert
Expired RFP

Wood Pole Inspection, Joint Use Inventory & NJUNS Coordination Services

The City of Winter Park seeks qualified firms for wood pole inspection, condition assessment, and joint-use inventory services for its electric distribution system. Services include non-destructive evaluation (ultrasonic), pole stabilization, and NJUNS coordination support. Proposals are due October 13, 2026, with a pre-proposal meeting on September 21.

City of Winter Park FL

Categories

Pole inspection/replacement Inspection services Condition assessment

Important dates

  • Published

  • Pre-Proposal Conference

    Meeting to discuss scope and answer questions.

  • Questions Due

    Deadline for submitting written questions regarding the RFP.

  • Submission deadline

    Deadline passed

AI overview

The City of Winter Park Electric Utility is issuing this Request for Proposals (RFP) to solicit qualified firms for comprehensive wood pole inspection, condition assessment, pole stabilization/bracing, joint-use attachment inventory, and NJUNS coordination services for its electric distribution system. The primary objective is to enhance system reliability, safety, and asset management by thoroughly evaluating pole condition, identifying internal deterioration, documenting third-party attachments, and stabilizing structurally deficient poles. Inspection methodologies must include non-destructive evaluation techniques such as ultrasonic or equivalent technologies to assess internal wood condition beyond traditional visual methods.

Key milestones include a pre-proposal conference scheduled for September 21, 2026 at 5:00 PM UTC and a Q&A deadline on October 2, 2026 at 9:00 PM UTC. Proposals are due October 13, 2026 at 2:00 PM UTC and must be submitted via the City's OpenGov Procurement Portal. The work will be performed in Winter Park, Florida, and the selected contractor will be expected to provide electronic reporting, actionable recommendations, and data that supports long-term capital planning and replacement scheduling.

The scope of services includes field inspection of wood poles using non-destructive techniques, installation of bracing or stabilization systems for poles that are deficient but not yet ready for replacement, detailed documentation of joint-use communication attachments, and identification of poles where electric facilities have been removed to facilitate NJUNS coordination and pole retirement. Deliverables must include electronic records, condition reports, and inventory data compatible with the City's utility records systems. Compliance with federal provisions, including the Build America, Buy America Act and FHWA 1273 requirements, may apply to certain aspects of the work.

Proposals will be evaluated based on technical approach, relevant experience, qualifications of key personnel, and pricing. The City seeks a partner with proven expertise in wood pole inspection programs, joint-use inventory management, and utility asset management. The contract will help the City transition from reactive maintenance to a data-driven asset management strategy, improving reliability and safety across the distribution network.

Resources & contact

Proposal Document

View proposal document

Solicitation number

RFP26-27

Contact

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